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If you have Room Lists defined in Exchange, then you can leave the switch to try to get rooms from Exchange to On.

Enter in the box the email addresses – comma separated, no space – of the dynamic distribution groups, holding equipment mailboxes.

Creating Room Lists in M365 #

(It is assumed that admins reading this have a basic understanding of Exchange Distribution Lists as well as how to create Resources.)

In the Agendex demo system, users who login and access the “Rooms” tab can see that the rooms are grouped:

To enable this type of grouping, begin by using the Exchange Admin Console (EAC) to add rooms:

Then, create a Distribution List in M365:

Configure the Distribution Lists by adding the appropriate Room resources you created earlier as Members of the lists.

Once your Distribution Lists have been created and the rooms added as members, you will need to use a PowerShell command to convert the Distribution List to a Roomlist:

Set-DistributionGroup -Identity “<roomlist>” -RoomList

The <roomlist> in the above command is the name of the Distribution List you want to convert.

If you create Room resources after you have converted the list, you will not be able to add them to the Distribution List via the EAC; you will need to add them using a PowerShell command:

Add-DistributionGroupMember -Identity “<roomlist>” -Member <email address of room>

Again, <roomlist> is the name of the room list you want to add the resource to, and the <email address of room> is the actual email address of the room resource you created in the EAC.

If you want to see all the room lists configured in Exchange, run the following command:

Get-DistributionGroup -ResultSize Unlimited | Where {$_.RecipientTypeDetails -eq “RoomList”} | Format-Table DisplayName,Identity,PrimarySmtpAddress –AutoSize

To view the room membership of a particular room list, use this command:

Get-DistributionGroupMember -Identity “<roomlist>

NOTE: it may take a few minutes for all your room lists and rooms to show up in Agendex!

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Updated on October 15, 2021
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