The bottom half of the General Options tab contains a few more settings, which is what we will go through now:

Note: as the first line mentions, these options would only affect external guest users to whom you send your MyAvailability link; they have no bearing on what internal users (your colleagues) see.

I am available for external meetings: by default, of course, this is turned on; this is the setting that allows external guests to actually request meetings with you. If there is a case where you would like people to view your calendar but not be able to request a meeting, you would switch this Off.

Only allow booking the first available slot per day: remember how Emily created Free Slots called “Agency Meetings” on Wednesday and Friday afternoons (if not see here)? Perhaps Emily would like to “force” external guests to book the earliest available slot on those days, just so someone doesn’t come to her calendar and requests a 4:00PM meeting on a Friday afternoon! If she turns on this option and a guest clicks on the Free Slot block on Friday, he or she would have no choice but to book for 1:00PM, assuming that time is still available. If Emily already has bookings for 1PM and 1:30PM, then the first free slot would be 2PM. One important note, here: if Emily has set her Default event duration (see below) to 30 minutes (for example), and someone has booked a quick meeting from 1:00-1:15PM, and she has another meeting at 1:30PM, even though the “First available slot” would appear to be 1:15PM, it does not meet the default duration of 30 minutes, so Agendex will look for the next 30-minute slot.

Allow guest meetings during weekends: rather self-explanatory – if you want to allow external guests to request meetings with you during weekends, you would switch this On.

Default event duration: if you would like to “force” external guests to only book a specific amount of time with you, you can turn that on here. The default is 30 minutes. The companion setting, “Allow duration exceptions”, would allow external guests to override your default. So, for example, if your setting is for 30 minutes, a guest would request a meeting and a 30-minute slot would show; however, he or she could then override that and request a longer meeting.

Free interval between meetings: if you get a lot of meeting requests, you may need some time between meetings. For example, if you were to set this to 15 minutes, and an external guest was to request a meeting with you from 1:00-1:30PM, then the next available slot would be at 1:45PM. If someone books that slot, from 1:45-2:15PM, then the next available slot after that would be 2:30PM. This is practical if you need a bit of preparation time between meetings.

Minimum time between meeting’s creation and start: this setting allows you to force a minimum amount of time from the current time that an external guest can book a meeting. For example, if it’s 2:10PM, someone could potentially book a meeting with you for 2:15PM, 5 minutes from now. This may not always be convenient, as you may already be working on something, or need preparation time. Setting this to 1 hour, for instance, would mean that the earliest a guest could book a meeting with you would be 3:10PM, to continue with our above example. You can even set this to 24, 48, 72, etc. hours, to allow several days‘ notice before taking on new meetings.

What are your feelings
Updated on June 21, 2021
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